Spa software that simplifies your day and fills your calendar
Give your clients the perfect spa day with Vagaro’s spa management software, from marketing your business to booking new clients.
Bring the spa experience to every part of your business with spa software that flows
Optimize your calendar
Set your hours, fill empty slots, and manage availability with ease. Use Minimize Gaps to group time slots around existing bookings
Face-mapping & mark-ups
Upload photos and add detailed face mapping and mark-ups with SOAP notes
Never miss a booking
Clients can book you anytime, anywhere with online booking options & social media integrations
Track client details
Keep notes on preferences, skin types, allergies, and more—all in one spa management software
Create custom forms, your way
Use ready-made templates or build your own for waivers, intake forms & more all in one platform
Boost retention with loyalty programs
Reward repeat clients with points they can redeem on services, products, memberships & packages
“Switching to Vagaro was the best move I made for my business. Now my clients can book online, I stay organized, and I’ve grown so much with tools like Vagaro’s POS system & calendar.”
Alejandra Flores
Owner & Cosmetologist, AM Beauty Studio
Indianapolis, IN
Spa marketing that drives online sales
Email & text marketing made simple
Connect with clients through beautiful, targeted emails or texts in just minutes. Use smart automation to send birthday wishes, post treatment aftercare, and more—so you can fill your calendar and build lasting relationships without lifting a finger.
Grow sales with your online store
Turn clicks into cash with your own online store—built right into Vagaro. Sell gift cards, memberships, retail products, and packages all in one place. No hassle, just more ways to boost sales while you focus on your clients.
Accept payments your way—low rates, no hassle
Flexible payments
Accept Tap to Pay on mobile or send a quick checkout link for contactless payments—anytime, anywhere. Fast, secure, and built to fit how you do business.
Fully integrated point of sale
Vagaro’s fully integrated POS devices let you run your business and take payments from one sleek system. Manage appointments, sell retail, and more with Vagaro’s POS tools.
No-show & cancellation protection
Save cards on file and charge fees for last-minute cancellations or take deposits, so your time and income are always protected.
Instant Payout for faster cash flow
Access your earnings instantly so you can reinvest in your spa without waiting for traditional payout timelines.
Buy Now, Pay Later lets clients spend up to $30K
Let clients book now and pay over time with Buy Now, Pay Later. Easy, flexible options that keep your spa accessible and bookings rolling in.
Run your team with confidence
Payroll made for spas
Automate clock-ins, manage commissions, and pay your team through fast, reliable direct deposits—all in one system.
Smart employee management
Easily build schedules, set custom access levels, and keep your spa running smoothly with organized team management tools.
“It’s a full business solution. All of our appointments, all of our sales, all the inventory– it’s all right there in one place.”
Kati Donati
Owner, Primp Skin Studio
Spa & Skin Studio in Santa Rosa, CA
Pricing that fits your business
Spa Software FAQ
- What is a business management tool for spas?
A business management tool for spas helps manage various operations, including scheduling appointments, accepting payments, and processing payroll. It streamlines daily tasks, making it easier to run your spa efficiently.
- How much should I expect to pay for a spa management system?
Prices for spa management systems can range from free plans to monthly fees exceeding $200. Vagaro's base plan starts at $23.99 per month, including features like scheduling and 24/7 customer support.
- How can I use a spa management system to grow my business?
A spa management system helps grow your business by automating daily tasks, improving client engagement, and providing marketing tools to enhance client retention and attract new customers.
- Does most management software include a billing system?
Most management systems require business owners to set up their own payment solutions. However, Vagaro offers a built-in billing system that integrates seamlessly with its platform.
- What kind of customer support is available with this system?
While many providers offer basic customer support, Vagaro goes further with 24/7 phone support, live chat, an extensive online help center, and a YouTube channel for tutorial videos.
- How can I integrate this system into my business operations?
Vagaro offers integration support, including importing client lists, providing weekly training sessions, and offering round-the-clock customer support to ensure a smooth transition.
- What should I consider when purchasing a business management system?
Consider essential features like appointment scheduling, secure payment options, and customer support. Also, check the pricing structure and whether the provider offers additional services like marketing tools or an online marketplace to increase visibility.