SOAP notes software
Custom SOAP notes built for better care
Easily create customized SOAP notes to track patient data and manage your entire business—all from one powerful platform.
Your complete toolkit for modern SOAP Notes
SOAP notes templates
Start with pre-built templates tailored to your clinic—so you can document patient data more efficiently .
Build your own
Customize your own online SOAP notes based on your patients needs with Vagaro’s drag & drop builder.
Track patient progress
Monitor outcomes over time with organized, easy-to-reference notes that support better care and informed decisions.
A smarter digital workflow
Mark it. Draw it. Upload it.
Add images and files to your SOAP notes, then mark them up or draw directly for clear, visual documentation.
HIPAA compliant digital SOAP notes
Create and store digital SOAP notes with peace of mind—fully HIPAA-compliant to protect patient privacy and keep your practice aligned with legal standards.
"I would highly recommend Vagaro to other med spas due to how easy it is to set it up, how many features it has to enable you, and the software grows with you."
Jenapher Moguel
Practice Administrator, La Belle Vie Medspa
Medical Spa in Los Angeles, CA
Pricing that fits your business
SOAP Notes FAQ
- What are SOAP notes and why are they important for wellness professionals?
SOAP notes are a structured way to document client progress by breaking down observations into Subjective, Objective, Assessment, and Plan sections. They’re widely used by therapists, massage therapists, estheticians, and other wellness practitioners because they help track client care, evaluate outcomes over time, and plan future treatments. With Vagaro’s SOAP notes feature, you can easily maintain accurate session records and monitor client improvement in a professional, consistent way.
- Can I customize my SOAP note templates to fit my practice’s needs?
Yes — Vagaro’s SOAP Notes software allows you to build fully custom templates to match the workflow of your practice. You can start with one of several pre-built templates tailored to different types of services, or use the drag‑and‑drop builder to design your own form with the specific fields you need.
- Is it possible to add images or drawings to SOAP notes in Vagaro?
Absolutely. You can upload images into your SOAP note templates and annotate them directly from within Vagaro. This makes it easy to mark treatment areas, highlight skin zones, or visually track changes over time.
- How does Vagaro ensure patient privacy and compliance when using digital SOAP notes?
Vagaro’s SOAP Notes system is fully HIPAA-compliant, which means all client documentation is securely stored and transmitted. The platform encrypts SOAP notes and keeps them linked to each client’s profile so you can maintain professional, legally sound records without compromising privacy.
- Can I access and update SOAP notes directly from my appointment calendar?
Yes — Vagaro makes it easy to access SOAP notes right from your appointment calendar. Each note is seamlessly linked to the client’s profile, so you can create, fill out, and edit documentation before, during, or after the session without leaving your schedule view.
- Is it possible to edit submitted SOAP notes or convert forms into SOAP notes?
Yes. Vagaro allows you to go back and edit SOAP note responses even after they’re submitted, so you can correct mistakes or update information as needed. You can also convert existing forms into SOAP notes — preserving client data — which gives you flexibility if your documentation needs change.